This Privacy Policy explains how Academy Gaming LLC collects, uses, discloses, stores, and protects information when you visit academygaming.org, interact with our content, submit forms, join our communities, or otherwise use our website and related digital services.
Academy Gaming LLC operates Academy Gaming, a structured gaming community focused on community-building, gaming content, events, leadership development, and technical infrastructure. For privacy questions, requests, or complaints relating to this policy, you may contact us at [email protected].
This Privacy Policy applies to information collected through our website and related online services. It applies to visitors, applicants, community members, and others who interact with the site. It does not apply to information collected offline or to third-party platforms, websites, or services that we do not control, even if they are linked from or referenced on our website.
Depending on how you use the site, we may collect the following categories of information:
We use information we collect to:
If the General Data Protection Regulation (GDPR) applies to our processing of your personal data, we rely on one or more lawful bases depending on the context:
This section explains how we use cookies and similar technologies on the website.
Cookies are small text files placed on your device when you visit a website. Similar technologies can include local storage, pixels, tags, and scripts that help a website remember information or understand how people use it.
You can usually control or disable cookies through your browser settings. In some regions, including parts of the European Economic Area and the United Kingdom, you may also be presented with cookie consent choices where required by law. Disabling cookies may affect some site features or performance.
We use analytics tools to better understand how visitors use our site, what content performs well, and how the site can be improved. Analytics may collect data such as page visits, session duration, approximate geography, browser and device data, referring pages, and interaction patterns. We use this information in aggregated or pseudonymized form where practical to monitor performance, improve the site, and understand audience interests.
If you submit a form on the website, the information you provide may be delivered to and stored in our Google Workspace email environment so our team can review and respond. We use submitted information to handle your request, maintain business records, and follow up where appropriate. Please do not send sensitive information that is not necessary for your request.
Our community website does not process payments directly. If we ever link to third-party payment processors, storefronts, sponsorship platforms, or other external services, those transactions will be governed by the privacy notices and terms of the relevant third party, not this website.
We do not sell personal information for money in the ordinary sense. We may disclose information in limited circumstances such as:
We retain information only for as long as reasonably necessary for the purposes described in this policy, including responding to inquiries, maintaining records, improving the site, handling disputes, enforcing agreements, preserving security logs, and meeting legal, tax, accounting, or compliance obligations. Retention periods may vary depending on the type of information and the reason it was collected.
We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, misuse, loss, or alteration. No method of transmission over the internet or method of electronic storage is completely secure, so we cannot guarantee absolute security. You are responsible for using caution when submitting information online.
We are based in the United States, and your information may be processed in the United States or other jurisdictions where our service providers operate. If you access the site from the European Economic Area, the United Kingdom, or another region with data-transfer restrictions, you understand that your information may be transferred to countries that may not provide the same level of legal protection as your home jurisdiction. Where required, we will take steps intended to support lawful transfer mechanisms and appropriate safeguards.
Depending on your location and the applicable law, you may have some or all of the following rights:
To submit a privacy request, contact [email protected]. We may need to verify your identity before responding, and some rights may be limited or subject to legal exceptions.
If California privacy law applies to us and to your request, California residents may have rights such as the right to know what categories of personal information we collect, use, disclose, or retain; the right to request deletion; the right to request correction; the right to opt out of certain sale or sharing practices if applicable; and the right to non-discrimination for exercising protected rights. We do not state that we “sell” or “share” personal information unless and until those terms apply under applicable law and our practices require that disclosure.
If you are located in the European Economic Area, Switzerland, or the United Kingdom, you may also have the right to lodge a complaint with your local supervisory authority if you believe our processing of your personal data violates applicable data protection law. We encourage you to contact us first at [email protected] so we can try to resolve your concern directly.
Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 through the website. If you believe a child has provided personal information to us, contact us immediately and we will review and delete it when appropriate. Where other minimum age protections apply under local law, we will address them as required.
Our website may include links to third-party sites, Discord communities, social platforms, embeds, widgets, or external services. Those services have their own privacy practices, notices, and terms. We are not responsible for the content, privacy practices, or security of third parties we do not control.
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, services, or legal obligations. When we do, we will update the effective date at the top of this page. Your continued use of the website after changes become effective constitutes acceptance of the updated policy to the extent allowed by law.
If you have questions about this Privacy Policy, our Cookie Policy, or a privacy-related request, contact us at [email protected].
